Poster Presentation Instructions

Quick Links

Poster Printing Service

SRI has partnered with AlphaGraphics South Charlotte to offer poster printing service to poster presenters at the SRI 72^nd Annual Scientific Meeting. Posters ordered through AlphaGraphics South Charlotte will be delivered directly to the meeting location and can be picked up at the SRI registration desk.

Any questions, please contact AlphaGraphics South Charlotte directly at 1-704-849-9292

OPTIONS

Poster Paper, 60" W x 48" T $100.00 each USD
Poster Paper, 90" W x 48" T $140.00 each USD

*One-sided, printed in full color

Ordering instructions and link will be provided in late 2024.

THE DEADLINE TO SUBMIT ORDERS FOR PRINTED POSTERS IS FRIDAY, MARCH 7, 2025 AT 12PM ET (USA).

SRI will not print posters for authors.

Poster Dimensions & Format

The poster board area is 8 ft long by 4 ft high (96" long by 48" high || 243 cm long by 121 cm high; landscape orientation. Please note, the dimensions are the size of the full poster board. Please print your poster to fit within these dimensions.

Each poster board will include your 3-digit poster number (final abstract number sent in the notifications). The top of the printed poster should include the title, author(s), and institution(s). The lettering for this section should be at least one inch in height. Because your illustrations will be read from a distance of 3 to 5 feet, heavy lettering of at least 3/8" in height is recommended. Charts, drawings, and other illustrations might be similar to those you would otherwise use in preparing slides but should be more heavily drawn and appropriately shaded where possible. Large-sized type should be used for typewritten material. A typed copy of the abstract (using a large font) should be placed in the upper left-hand corner of the board. Hand-lettered material is acceptable, but heavy lettering and shaded block letters should be used wherever possible. Finally, the illustrative material should not be mounted on heavy board because it may be difficult to keep its position on the poster board.

A clear statement regarding the rationale and/or specific aims of the study should be stated and followed by an adequate description of the materials and methods. The results should be presented in several tables and/or graphs and should support the rationale for the study and the conclusions. It is very helpful to have a succinct conclusion.

Click here to view an instructional video about creating a scientific poster. ("How to create a better research poster in less time (including templates)." YouTube, uploaded by Mike Morrison, Mar 25, 2019, www.youtube.com/watch?v=1RwJbhkCA58)

Instructions for Poster Presenting

The designated presenting author will be listed on the Mobile App.

Please refer to the poster notification for your abstract (poster) number and the assigned poster session. The notification will be sent to the Primary/Presenting Author on the abstract by email as early as December 17, 2024 and no later than December 31, 2024. A poster board with the assigned 3-digit abstract number located at the top of the board will be provided.

In Training Investigators: One poster per In Training Investigators will be discussed with two senior investigators (Poster Judges/Discussants) during the allocated 2 hour session. Please note, In Training Investigators who are eligible are the Primary/Presenting Author on the abstract and they must have selected "SRI In Training Investigator Poster Awards (open to all In Training)" in the Awards eligibility section of the abstract submission process. The discussants will identify themselves as such. When the poster discussants arrive, it is expected that the presenting author briefly summarize their work (2-4 minutes). Subsequently, the senior investigators will discuss the work with you. They will also score your poster using a number of criteria including the originality, amount, quality and significance of the work as well as the clarity of the presentation and poster itself and your ability to discuss your work with them. Therefore, it is critical that the presenting author is at his/her poster during the 2 hour poster session. In Training Investigators not present at their poster will not be eligible for a poster award.

All other presenters: If you must be absent from your poster for any length of time, please leave a note letting poster viewers know when you will return.

The Society will check the attendance of the presenting author.

Mounting and Dismantling Posters

Each poster participant will be responsible for putting up and taking down his/her poster during the allotted time. The Society for Reproductive Investigation, the Charlotte Convention Center, and IMS Shows will not be responsible for posters left in the poster hall after the dismantle time of your poster session.

All posters must be removed within 30 minutes of poster session end time or will be disposed of immediately.

Poster Mounting and Dismantling Times

*Mounting and dismantling times are subject to change

Wednesday, March 26
5:00 p.m. - 6:00 p.m. - Poster Session I Mounting

Thursday, March 27
7:00 a.m. - 9:30 a.m. - Poster Session I Mounting
10:00 a.m - 12:00 p.m. - Poster Session I Poster Viewing
12:00 p.m. - 12:30 p.m. - Poster I Dismantle
5:00 p.m. - 6:00 p.m. - Poster Session II Mounting

Friday, March 28
7:15 a.m. - 8:30 a.m. - Poster Session II Mounting
9:00 a.m - 11:00 a.m. - Poster Session II Poster Viewing
11:00 a.m. - 11:30 a.m. - Poster II Dismantle
5:00 p.m. - 6:00 p.m. - Poster Session III Mounting

Saturday, March 29
7:15 a.m. - 9:00 a.m. - Poster Session III Mounting
9:30 a.m - 11:30 a.m. - Poster Session III Poster Viewing
11:30 a.m. - 12:00 p.m. - Poster III Dismantle