Travel Tips for the 2020 Annual Meeting
Visa Invitation Letter
The SRI office will send letters of invitation upon request. (Please note, in order to receive this letter, participants must be registered for the Annual Meeting, submitted an abstract and/or have an accepted abstract.) It should be understood that this letter is only to help participants raise travel funds or obtain a visa, and is not a commitment on the part of SRI to provide financial support.
To find out if a visa is required to enter the country, or how long an application will take to process, please check with your local embassy. We advise you to request a letter of invitation from SRI at your earliest convenience.
To request a letter of invitation, e-mail the SRI Office at firstname.lastname@example.org. Please include the following for each participant:
- Full name as it appears on passport
- Date of Birth
- Photocopy of Passport *Please note, name on credit card for registration payment must match name on passport.
- Street Address, City, State/Province, ZIP/Postal Code, and Country
- Email address
- Accepted abstract control number and title (if applicable)
- Signed letter from supervisor/institution on your institutions letter head confirming participation at the Annual Meeting
Letters of invitation will be e-mailed to the requesting individual, NOT to the embassy or consulate. Please allow up to five (5) business days for processing your request.
Submission of Applications
Canada does not have a visa office in every country so it is important that delegates visit the website of the Canadian visa office responsible for processing their visa application. Information is available on the website on how to submit a visa application and the documentation required.
Processing times for visa applications vary depending on the visa office and the time of the year. Participants are encouraged to apply approximately 12 weeks in advance of their departure date to ensure they receive the visa in time.
Please follow the links below to begin the via application process:
- Electronic Applications (e-Apps)
- Submission at a Visa Application Centre (VAC) (In person or by mail)
NEW – Biometrics (Global Expansion)
Depending on your nationality, you may be required to give your biometrics:
- Starting July 31, 2018 the biometric requirement becomes mandatory for nationals of Europe, Middle East and Africa, and
- Starting December 31, 2018 the biometric requirement becomes mandatory for nationals of Asia, Asia Pacific and the Americas.
For additional information on whether or not you require a biometric, please refer to our fast facts about Biometrics.
Electronic Travel Authorization (eTA)
As of November 10, 2016, visa-exempt foreign nationals are expected to have an Electronic Travel Authorization (eTA) to fly to or transit through Canada. Exceptions include U.S. citizens, and travelers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents are not eligible to apply for an eTA.